2024-2025  Tech for Change Hackathon grant management form. Please use it to change the PI or file the final project report. 

2024-2025  Tech for Change Hackathon grant management form. Please use it to change the PI or file the final project report. 

This form will only be used to send specific information to the New Venture Fund regarding a particular grant, sponsorship, or SOWs .  Please do not use this form unless Brenda Perea, Senior Program Manager, PIT-UN, specifically requested to do so.

Honorariums or Stipends

There are times that PITUN will process honorariums for specific events, and this is the formal process PITUN must utilize to process honorariums through our fiscal agent, New Venture Fund. Specific forms are required to process an honorarium and are listed below:

• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires an account verification in addition to the EFT form, so you must submit a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead. 

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Travel Reimbursement and New Venture Fund Travel Reimbursement Policy

Requests for reimbursement must be submitted by December 1, 2025 by 5:00 pm EST

All receipts need to be submitted at the same time. And any expense reimbursement request over $75 must be accompanied by a receipt. 

Terms and Conditions: All flights up to the lowest available, most direct, coach class fare (standard economy). We do not intend to make anyone fly red-eye flights when flying from one coast to the opposite coast for a specific meeting or event. Up to the lowest available business class fare for international flights (arriving in a different country than that from which it departed) of more than five hours of actual flight time, including domestic connecting flights. Baggage fees include oversized or overweight bags if the oversized or overweight bags contain NVF equipment/supplies/materials.

Transportation to and from an airport

The cost of transportation to and from the point of origin of travel falls within the travel expense policy. We expect a reasonable expense, and it is the project's discretion whether to cover this portion.

Complete these forms for Travel Reimbursement. 

• NVF Expense Reimbursement form
• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires banking account verification in addition to the EFT form. Reimbursement requests without a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead will not be processed. 

Materials to submit a request for a Budget Modification 

• Original NVF Budget Template submitted with the grant application 
• Complete the Budget Revision Tab in the Template
• A short paragraph detailing why you need a budget revision.

Material Needed to Complete a Mid-grant Report

• a copy of the grant agreement 
• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete The Final Grant 

• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete a Report

• A copy of the SOW agreement 
• Answers to the Exhibit B questions. (Questions for exhibit B are found in the ratified agreement.) 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet, you can upload it instead of the original NVF Project Budget Template.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work.

Grant term starts May 1, 2024, and ends on April 30, 2025, at 5:00 pm EST

Final Reports due by June 15, 2025.

Material Needed to Complete The Final Grant Report 

The requirements for completing the final grant reports can be found in Exhibit B of the RFP and the ratified grant agreement. 

1. a copy of the grant agreement 
2. Answers to the Exhibit B questions. 
3. The original NVF Project Budget Template with the Reporting Tab filled out. If the finance department has a separate financial sheet you can upload that as well.
4. Any links or copies of specific deliverables or open educational resources.
5. Any links to publications (case studies, reports, papers...) developed out of this work

PIT-UN is interested in understanding how you used the Regional Hub Fellow funds and the impact you were able to achieve during the grant period. The Network is equally interested in learning about your successes and challenges, and would like to hear what you learned in the process. Please provide candid, reflective responses 

to the questions below. The information you share will help inform PIT-UN's future strategy and programs. 

As part of the Grant Agreement, you are required to submit a verbal progress via monthly meetings, a short narrative mid-grant report at the second quarter Fellows meeting and all final reports by November 30, 2024. 

A successful PIT Regional Hub should be a collaboration between Principal Investigators and/or Designees of PIT-UN  member institutions, and outreach to regional employers and/or employer organizations, to ensure that the regional opportunities are related to the entire region.