2024-2025  Tech for Change Hackathon grant management form. Please use it to change the PI or file the final project report. 

In 2025, the fourth year of the Tech for Change Hackathon, we anticipate supporting several Tech for Change Hackathons across PIT-UN. We are particularly interested in projects that do not replicate existing or previously funded Hackathons but offer a new approach or lens for accelerating or innovating the development or use of public interest technology.

Purpose

PIT-UN Tech for Change Hackathons focus on three specific areas:

• Engaging community members (via judges, mentors, sponsors, and workshop speakers).
• Exposing students to a public interest technology focus for tech and non-tech disciplines.
• Increasing employer engagement to foster social impact. 

All proposals should focus on specific areas that cultivate students as the future of the PIT workforce. We are expecting proposals that catalyze:

• Careers with hands-on, high-impact work driven by innovation and entrepreneurship in public interest technology.
• Communities where students learn and work alongside creative, ambitious, and passionate thinkers in establishing the public interest in technology.
• Regions that welcome bold, imaginative ideas to foster the most pressing challenges in workforce development.

Eligibility

Eligibility is limited to active PIT-UN member institutions that have not previously hosted or co-hosted a PIT-UN Tech for Change Hackathon.

Projects that are a partnership between two or more universities should submit a single application from the lead institution. Projects should clearly explain the nature of the alliance, including the division of labor and allocation of funds in the proposal.

Unspent funds must be returned, and cost extensions are not granted.

Grant recipients will be required to submit mid-grant and final reports describing their project, including budget reconciliations. Recipients will work with PIT-UN and the New Venture Fund throughout the award period to evaluate their projects and present their work.

PIT-UN is a project of the New Venture Fund (NVF), a 501(c)(3) public charity that supports innovative and effective public interest projects.

2025-2026Tech for Change Hackathon Grant Management Form. Please use it to file the mid-grant and final project report. 

This form will only be used to send specific information to the New Venture Fund regarding a particular grant, sponsorship, or SOWs .  Please do not use this form unless Brenda Perea, Senior Program Manager, PIT-UN, specifically requested to do so.

Honorariums or Stipends

There are times that PITUN will process honorariums for specific events, and this is the formal process PITUN must utilize to process honorariums through our fiscal agent, New Venture Fund. Specific forms are required to process an honorarium and are listed below:

• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires an account verification in addition to the EFT form, so you must submit a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead. 

_________________________

Travel Reimbursement and New Venture Fund Travel Reimbursement Policy

Requests for reimbursement must be submitted by December 1, 2025 by 5:00 pm EST

All receipts need to be submitted at the same time. And any expense reimbursement request over $75 must be accompanied by a receipt. 

Terms and Conditions: All flights up to the lowest available, most direct, coach class fare (standard economy). We do not intend to make anyone fly red-eye flights when flying from one coast to the opposite coast for a specific meeting or event. Up to the lowest available business class fare for international flights (arriving in a different country than that from which it departed) of more than five hours of actual flight time, including domestic connecting flights. Baggage fees include oversized or overweight bags if the oversized or overweight bags contain NVF equipment/supplies/materials.

Transportation to and from an airport

The cost of transportation to and from the point of origin of travel falls within the travel expense policy. We expect a reasonable expense, and it is the project's discretion whether to cover this portion.

Complete these forms for Travel Reimbursement. 

• NVF Expense Reimbursement form
• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires banking account verification in addition to the EFT form. Reimbursement requests without a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead will not be processed. 

Materials to submit a request for a Budget Modification 

• Original NVF Budget Template submitted with the grant application 
• Complete the Budget Revision Tab in the Template
• A short paragraph detailing why you need a budget revision.

Material Needed to Complete a Mid-grant Report

• a copy of the grant agreement 
• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete The Final Grant 

• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete a Report

• A copy of the SOW agreement 
• Answers to the Exhibit B questions. (Questions for exhibit B are found in the ratified agreement.) 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet, you can upload it instead of the original NVF Project Budget Template.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work.

Grant term starts May 1, 2024, and ends on April 30, 2025, at 5:00 pm EST

Final Reports due by June 15, 2025.

Material Needed to Complete The Final Grant Report 

The requirements for completing the final grant reports can be found in Exhibit B of the RFP and the ratified grant agreement. 

1. a copy of the grant agreement 
2. Answers to the Exhibit B questions. 
3. The original NVF Project Budget Template with the Reporting Tab filled out. If the finance department has a separate financial sheet you can upload that as well.
4. Any links or copies of specific deliverables or open educational resources.
5. Any links to publications (case studies, reports, papers...) developed out of this work