Material Needed to Complete a Mid-grant Report  

1) Project Summary (300-word limit) Please provide a summary of the status of your project to date. In your narrative of the project, please include:

a. Activities and progress 

b. Institutional issues and/or project challenges 

c. Partner issues or challenges 

2) Progress Toward Objectives & Deliverables (300-word limit) As part of your grant application, you listed expected outcomes and deliverables. Please list the outcomes and deliverables listed in your grant application. a. Of the listed outcomes and deliverables, which, if any, have been accomplished? 

3) Challenges or Lessons Learned (500-word limit) In the listed outcomes and deliverables, what are the challenges in meeting the deliverables outline in the application? 

4) Project Impact (200-word limit) Describe how your project is meaningfully addressing the barriers to equity and access related to Public Interest Technology that you identified in your original grant proposal. Please describe what challenges you experiencing in meeting equity, diversity and inclusion related to your ongoing project. (300-word limit) 

5) Network Impact (300-word limit) Describe how your project is creating shared resources or otherwise strengthening the community of educational institutions committed to Public Interest Technology. (300-word limit) 

6) Institutionalization of PIT (300-word limit) Describe how, if at all, your project will contribute to Public Interest Technology becoming institutionalized within your university (i.e., through committed university funds, support from leadership, or collaboration between departments, faculty, or other groups). If you do not anticipate Public Interest Technology will become institutionalized in the short- or long-term, please explain why. 

7) Budget & Expenses to Date 

a. Total funding request 

b. Total expenses to date 

c. Total In-kind funding propose 

d. Total In-kind funding utilized to date 

e. Please explain any unforeseen expenses or other adjustments you have had to make to your proposed budget. 

f. The Network Challenge Grants have a 16-month grant term, please upload a copy of the grant expenses to date spreadsheet* 

Material Needed to Complete The Final Grant 

The requirements for completing the final grant report can be found in Exhibit B of the ratified grant agreement. 

1) Project Summary (300 words maximum): Please provide a clear and concise statement summarizing the work your institution(s) completed during the duration of the grant period. 

2) Objectives & Activities: (250-word limit) Describe the specific objectives of the project supported by the Challenge. Summarize the activities you engaged in during the grant period to accomplish these objectives, and any progress towards the outcomes or impact that you were hoping to achieve. 

3) Key Drivers of Meeting the Project Objectives: (250-word limit) Were you able to accomplish your objectives, please describe what you saw as the key drivers or enabling conditions of that success. If applicable, please share a specific instance or event that illustrates the impact of your project. 

4) Expected Outcomes: (200-word limit) As part of your grant application, you listed EXPECTED outcomes and deliverables. Please list the original outcomes and deliverables you listed on your grant application. 

5) Achieved Outcomes & Deliverables: (500-word limit) Please list the ACHIEVED (FINAL) outcomes and deliverables here. 

6) Project Impact Statement: (200-word limit) Provide a clear and concise impact statement regarding your work. 

7) Equity, Diversity, Inclusion, and Number of Participants: (500-word limit) Describe how your project meaningfully addressed the targeted community and the demographics of the project participants compared to the demographics of the larger population. If your project was not able to address said barriers as meaningfully as intended, please describe what challenges you experienced or lessons you learned. What sources of bias was the project subjected to and what mitigation strategies did you employ to generate more equitable outcomes to engage, serve, and collaborate with those populations in ways that are informed by best practices? 

a) Estimate the percentage of non-majority project participants. 

b) Demographic 

8) Lessons Learned and Challenges (500-word limit) In the final outcomes and deliverables you listed above, highlight any challenges, expected or otherwise, or lessons learned throughout the grant period. Describe any adjustments or changes you made to your activities to address challenges as they arose. 

9) Network impact: (300-word limit) Describe how your project created shared resources or otherwise strengthened the community of educational institutions committed to Public Interest Technology. 

10) Institutionalization of Public Interest Technology: (300-word limit) Describe how, if at all, your project will contribute to Public Interest Technology becoming institutionalized within your university (i.e., through committed university funds, support from leadership, or collaboration between departments, faculty, or other groups). If you do not anticipate Public Interest Technology will become institutionalized in the short- or long-term, please explain why. 

11) Attachments: In addition to the report narrative, please submit the following attachments: 

a) Financial report detailing final accounting of budgeted vs. actual expenditures of all grant funding, including the entire project budget and all sources of revenue and expenditures (including grassroots and direct lobbying expenditures, if applicable), in addition to this Grant. 

b) Artifacts and Open Educational Resources (OER): and other artifacts developed with grant funds i) A list of all intellectual property and assets purchased or created with the Grant. 

ii) Any publications or media generated as a result of your project. 

12) Certification: All [GRANTEE NAME] activities were and are consistent with charitable purposes under Sections 501(c)(3) and 509(a)(1), (2) or (3) of the Internal Revenue Code, and [GRANTEE NAME] complied with all provisions and restrictions contained in this Agreement, including, for example, and without limitation, those provisions related to lobbying and political activity. 

Materials to submit a request for a Budget Modification 

• Original NVF Budget Template submitted with the grant application 
• Complete the Budget Revision Tab in the Template
• A short paragraph detailing why you need a budget revision.

Material Needed to Complete a Mid-grant Report

• a copy of the grant agreement 
• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete The Final Grant 

• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete a Report

• A copy of the SOW agreement 
• Answers to the Exhibit B questions. (Questions for exhibit B are found in the ratified agreement.) 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet, you can upload it instead of the original NVF Project Budget Template.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work.

Grant term starts May 1, 2024, and ends on April 30, 2025, at 5:00 pm EST

Final Reports due by June 15, 2025.

Material Needed to Complete The Final Grant Report 

The requirements for completing the final grant reports can be found in Exhibit B of the RFP and the ratified grant agreement. 

1. a copy of the grant agreement 
2. Answers to the Exhibit B questions. 
3. The original NVF Project Budget Template with the Reporting Tab filled out. If the finance department has a separate financial sheet you can upload that as well.
4. Any links or copies of specific deliverables or open educational resources.
5. Any links to publications (case studies, reports, papers...) developed out of this work

PIT-UN is interested in understanding how you used the Regional Hub Fellow funds and the impact you were able to achieve during the grant period. The Network is equally interested in learning about your successes and challenges, and would like to hear what you learned in the process. Please provide candid, reflective responses 

to the questions below. The information you share will help inform PIT-UN's future strategy and programs. 

As part of the Grant Agreement, you are required to submit a verbal progress via monthly meetings, a short narrative mid-grant report at the second quarter Fellows meeting and all final reports by November 30, 2024. 

A successful PIT Regional Hub should be a collaboration between Principal Investigators and/or Designees of PIT-UN  member institutions, and outreach to regional employers and/or employer organizations, to ensure that the regional opportunities are related to the entire region.