2025-2026Tech for Change Hackathon Grant Management Form. Please use it to file the mid-grant and final project report. 

PIT-UN is interested in understanding how you used the Sponsorship funds and the impact you were able to achieve during the funding period. The PIT Network is equally interested in learning best practices and about the challenges encountered the process. Please provide candid, reflective responses to the questions below. The information you share helps to inform PIT-UN’s future strategy and programs.

As part of the Funding Agreement, please complete final Report within 30 days of your event or project completion.

Honorariums or Stipends

There are times that PITUN will process honorariums for specific events, and this is the formal process PITUN must utilize to process honorariums through our fiscal agent, New Venture Fund. Specific forms are required to process an honorarium and are listed below:

• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires account verification in addition to the EFT form. You must submit a copy of a voided check, a redacted bank statement that verifies the account information, or a bank authorization on bank letterhead. 

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Travel Reimbursement and New Venture Fund Travel Reimbursement Policy

Requests for reimbursement must be submitted by December 1, 2026, by 5:00 pm EST.

A receipt must accompany any expense for which you request reimbursement.  All receipts must be submitted simultaneously. 

Terms and Conditions: All flights up to the lowest available, most direct, coach class fare (standard economy). We do not intend to have anyone fly red-eye flights when traveling from one coast to the other for a specific meeting or event. Up to the lowest available business class fare for international flights (arriving in a different country than that from which it departed) of more than five hours of actual flight time, including domestic connecting flights. Baggage fees apply to oversized or overweight bags that contain NVF equipment/supplies/materials.

Transportation to and from an airport

The cost of transportation to and from the point of origin of travel is covered under the travel expense policy. We expect a reasonable expense, and it is the project's discretion whether to cover this portion.

Complete these forms for Travel Reimbursement. 

• NVF Expense Reimbursement form
• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires banking account verification in addition to the EFT form. Reimbursement requests without a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead will not be processed. 

This form will only be used to send specific information to the New Venture Fund regarding a particular grant, sponsorship, or SOWs .  Please do not use this form unless Brenda Perea, Senior Program Manager, PIT-UN, specifically requested to do so.

Materials to submit a request for a Budget Modification 

• Original NVF Budget Template submitted with the grant application 
• Complete the Budget Revision Tab in the Template
• A short paragraph detailing why you need a budget revision.

Material Needed to Complete a Mid-grant Report

• a copy of the grant agreement 
• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

Material Needed to Complete The Final Grant 

• Answers to the Exhibit B questions. (Exhibit B questions are found in the ratified grant agreement). 
• DEI statistics if you collected that data
• The original NVF Project Budget Template with the reporting tab filled out. If the finance department has a separate financial sheet you can upload that as well.
• Any links or copies of specific deliverables or open educational resources.
• Any links to publications (case studies, reports, papers...) developed out of this work

There are three separate timelines for final reports depending on the institution receiving the grant funding.

• December 15, 2025 - Grant term ends for UT-Austin and CUNY-Hunter College

Final report due dates are now staggered due to no cost extensions on final financial report generation

• January 30, 2026 Final Reports for UT-Austin and CUNY Hunter College
• April 1 - Grant term ends for OSU
• May 15 Final Reports for OSU
• April 30 - Grant term ends for MUST
• June 15 Final Reports for MUST 

Material Needed to Complete The Final Grant Report 

The requirements for completing the final grant reports can be found in Exhibit B of the RFP and the ratified grant agreement. 

1. a copy of the grant agreement 
2. Answers to the Exhibit B questions. 
3. The original NVF Project Budget Template with the Reporting Tab filled out. If the finance department has a separate financial sheet, you can upload that as well.
4. Any links or copies of specific deliverables or open educational resources.
5. Any links to publications (case studies, reports, papers...) developed out of this work.

This form will reaffirm your commitment to PIT-UN for the 2026-2027 academic year.

To be considered an active institutional member of the Public Interest Technology University Network, your executive leader and the associated institution must commit to the following:

• Your Designee/Co-Designee(s) must participate in online biannual Town Hall calls.
• Your Designee/Co-Designee(s) must attend a mandatory virtual member orientation (new Designees only). The next new Designee orientation at 2 p.m. EDT on Thursday, March 19..
• Identify at least one individual from your institution to participate in an online PIT policy workshop scheduled at 2 p.m. EDT on Wednesday, April 8..
• Identify at least one individual from your institution who will engage in a regional or thematic working group.

Identify at least one individual from your institution who will attend a virtual upskilling ComPITences workshop.

To reaffirm your active institutional membership with PIT-UN for the 2025–2026 academic year:

1. Review the institutional information on the PIT-UN Website Member Directory. Confirm the information on the institution and Designee/Co-Designee(s) is correct. 
2. You will use this form to update our database contact information, specifying:     
   • A person or persons to serve as your institution’s Designee/Co-Designee(s).
   • A liaison from your institution’s career development center.
   • A liaison from your institution’s department that advises student organizations. 
3. Upload the signed PIT-UN Commitment Statement by February 28, 2026.     
   • The PIT-UN Commitment Statement must be signed by your institution’s leadership (e.g., executive leader, provost, president) acknowledging PIT-UN’s membership obligations.

    

PIT-UN is a post-secondary (college or university) membership organization that focuses on creating a network of institutions dedicated to providing students with clear career pathways toward technology-related jobs emphasizing technology as it is used to serve the public good within the public and private sectors. We currently do not offer individual memberships.

As educational institutions are charged with shaping our future leaders, PIT-UN is answering the call to protect and secure our most vital assets: our communities and the institutions that bind us together. PIT-UN reaffirms our commitment to giving students the critical and analytical education they need to respond to today’s and tomorrow’s socio-technical challenges. Through PIT, our institutions will center humans’ collective need for justice, dignity, and autonomy. PIT-UN institutions center race, equity, and diversity within PIT programs and projects, leveraging the use of data and human-centered approaches to foster new solutions. We will ensure that our graduates can shape technological policies, tools, and organizations that will materially improve and transform the lives of all, particularly the most vulnerable.

To be considered an active institutional member of the Public Interest Technology University Network, your executive leader and the associated institution must commit to the following:

• Your Designee/Co-Designee(s) must participate in online biannual Town Hall calls. Our Spring Town Hall is scheduled for Thursday, April 2, 2026 at 2 p.m. EDT. Our Fall Town Hall is scheduled for Thursday, November 19, 2026 at 2 p.m. EST.
• Your Designee/Co-Designee(s) must attend a mandatory virtual member orientation. The new member orientation is at 2 p.m. EDT on Thursday, March 19, 2026.
• Identify at least one individual from your institution to participate in an online PIT policy workshop scheduled at 2 p.m. EDT on Wednesday, April 8, 2026.
• Identify at least one individual from your institution who will engage in a regional or thematic working group.

To ensure your application receives a full review for active institutional membership with PIT-UN for the 2026-2027 academic year:

1. Review the PIT-UN 26-27 Prospective Membership Letter. 
2. Complete all fields required in this form to allow us to add your institutional information to our database contact information, specifying:               
   • Executive level leadership champion and their contact information
   • A person or persons to serve as your institution’s Designee/Co-Designee(s) and their contact information
   • A liaison from your institution’s career development center and their contact information.
   • A liaison from your institution’s department that advises student organizations and their contact information.
   • A official institutional logo for our membership directory webpage

          3. Upload in this portal or email a signed PIT-UN Commitment Statement to Tynesha McCullers, PIT-UN Membership & Operations Manager (tmccullers@pit-un.org) with the subject line “PIT-UN Member Commitment” by February 28, 2026.     **The PIT-UN Commitment Statement must be signed by your institution’s leadership (e.g., executive leader, provost, president) acknowledging PIT-UN’s membership obligations.         

PIT-UN is interested in understanding how you used the Regional Hub Fellow funds and the impact you were able to achieve during the grant period. The Network is equally interested in learning about your successes and challenges, and would like to hear what you learned in the process. Please provide candid, reflective responses 

to the questions below. The information you share will help inform PIT-UN's future strategy and programs. 

As part of the Grant Agreement, you are required to submit a verbal progress via monthly meetings, a short narrative mid-grant report at the second quarter Fellows meeting and all final reports by November 30, 2024. 

A successful PIT Regional Hub should be a collaboration between Principal Investigators and/or Designees of PIT-UN  member institutions, and outreach to regional employers and/or employer organizations, to ensure that the regional opportunities are related to the entire region.

PIT-UN is interested in understanding how you used the Regional Hub Fellow funds and the impact you were able to achieve during the grant period. The Network is equally interested in learning about your successes and challenges, and would like to hear what you learned in the process. Please provide candid, reflective responses 

to the questions below. The information you share will help inform PIT-UN's future strategy and programs. 

As part of the Grant Agreement, you are required to submit a verbal progress via monthly meetings, a short narrative mid-grant report at the second quarter Fellows meeting and all final reports by November 30, 2024. 

A successful PIT Regional Hub should be a collaboration between Principal Investigators and/or Designees of PIT-UN  member institutions, and outreach to regional employers and/or employer organizations, to ensure that the regional opportunities are related to the entire region.