2025-2026Tech for Change Hackathon Grant Management Form. Please use it to file the mid-grant and final project report. 

PIT-UN is interested in understanding how you used the Sponsorship funds and the impact you were able to achieve during the funding period. The PIT Network is equally interested in learning best practices and about the challenges encountered the process. Please provide candid, reflective responses to the questions below. The information you share helps to inform PIT-UN’s future strategy and programs.

As part of the Funding Agreement, please complete final Report within 30 days of your event or project completion.

Honorariums or Stipends

There are times that PITUN will process honorariums for specific events, and this is the formal process PITUN must utilize to process honorariums through our fiscal agent, New Venture Fund. Specific forms are required to process an honorarium and are listed below:

• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires account verification in addition to the EFT form. You must submit a copy of a voided check, a redacted bank statement that verifies the account information, or a bank authorization on bank letterhead. 

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Travel Reimbursement and New Venture Fund Travel Reimbursement Policy

Requests for reimbursement must be submitted by December 1, 2026, by 5:00 pm EST.

A receipt must accompany any expense for which you request reimbursement.  All receipts must be submitted simultaneously. 

Terms and Conditions: All flights up to the lowest available, most direct, coach class fare (standard economy). We do not intend to have anyone fly red-eye flights when traveling from one coast to the other for a specific meeting or event. Up to the lowest available business class fare for international flights (arriving in a different country than that from which it departed) of more than five hours of actual flight time, including domestic connecting flights. Baggage fees apply to oversized or overweight bags that contain NVF equipment/supplies/materials.

Transportation to and from an airport

The cost of transportation to and from the point of origin of travel is covered under the travel expense policy. We expect a reasonable expense, and it is the project's discretion whether to cover this portion.

Complete these forms for Travel Reimbursement. 

• NVF Expense Reimbursement form
• NVF Electronic Funds Transfer Form
• NVF International Wire Transfer Form
• W-9 for U.S. Residents
• W-8 for International Residents

NVF requires banking account verification in addition to the EFT form. Reimbursement requests without a copy of a voided check, a redacted bank statement verifying the account information, or a bank authorization on bank letterhead will not be processed. 

This form will only be used to send specific information to the New Venture Fund regarding a particular grant, sponsorship, or SOWs .  Please do not use this form unless Brenda Perea, Senior Program Manager, PIT-UN, specifically requested to do so.

There are three separate timelines for final reports depending on the institution receiving the grant funding.

• December 15, 2025 - Grant term ends for UT-Austin and CUNY-Hunter College

Final report due dates are now staggered due to no cost extensions on final financial report generation

• January 30, 2026 Final Reports for UT-Austin and CUNY Hunter College
• April 1 - Grant term ends for OSU
• May 15 Final Reports for OSU
• April 30 - Grant term ends for MUST
• June 15 Final Reports for MUST 

Material Needed to Complete The Final Grant Report 

The requirements for completing the final grant reports can be found in Exhibit B of the RFP and the ratified grant agreement. 

1. a copy of the grant agreement 
2. Answers to the Exhibit B questions. 
3. The original NVF Project Budget Template with the Reporting Tab filled out. If the finance department has a separate financial sheet, you can upload that as well.
4. Any links or copies of specific deliverables or open educational resources.
5. Any links to publications (case studies, reports, papers...) developed out of this work.